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ARLIS/CP is a chapter of:
Fall 2005 Business Meeting Minutes
Inn of the Governors
Santa Fe, NM
October 27-30, 2005
The Fall 2005 chapter meeting was held in Santa Fe, well beyond the
bounds of the Central Plains, as a joint meeting with the Mountain West
chapter. Each chapter held a separate business meeting on October 29,
Chair Susan Bobo called the meeting to order at 1:05 p.m. Members in
attendance were Susan Craig, Mikael Kriz, Tom Young, Lois Crane, M.J.
Poehler, Ellen Petraits, Kay Logan-Peters, Clare Vasquez, and Midwest
Representative Leigh Gates. The minutes of the last meeting were approved
and the treasurer’s report was accepted.
Midwest Representative’s Report:
Leigh Gates reported on the mid-year meeting of the Board at Cornell
University. The new executive board members were announced (they
are listed on the ARLIS/NA website). The national meeting at Banff
5-9, 2006) features strong programming. It is hoped that the absence
of big-city distractions will promote intensive networking among
members. Future national conferences will be held in Atlanta (2007),
(2008, a joint meeting with VRA), and Indianapolis (2009). ARLIS/NA
continues to solicit comments about its newly redesigned website.
Summer workshops will be held at Duke this year and Portland next
Executive Board approved the strategic plan, but the language is
still being refined. Core competencies have been posted on the members
part of the ARLIS/NA website.
Discussion with Midwest Representative:
Leigh fielded questions: any movement on electronic archiving? Leigh
will check to see if a task force has been established. Will the national
organization host all chapters’ websites? No, not at this time.
ARLIS/CP’s website is impressive, thanks to Susan Bobo. Might
there be a meeting of chapter webmasters? Margaret Webster really like
the web masters meeting idea. She suggests that a meeting might be
pulled together in Banff, if only on an informal basis. Susan Bobo
will contact Nedda Ahmed, ARLIS Website Editor, to see if she
be interested in facilitating.
Some chapter members are
frustrated by the fact that the ARLIS web site members password had
not been sent in their membership renewal letter as it had in the
previous year. This definitely cut down on membership use of the new
Could we make sure that the password is included in subsequent renewal
letters or sent separately for easy access? Margaret Webster says
the password WILL be sent along with membership renewal this year.
Susan Craig suggested rebuilding the Collection Development information
formerly resided on the ARLIS/NA website.
Thanks to the nominating committee M. J. Poehler and Ellen Petraits,
an excellent candidate was found for the only open position. Ellen
Urton was elected unanimously as Vice Chair/Chair Elect. It was suggested
that instead of email ballots, the chapter use a service like Survey
Monkey, that we could subscribe to for only a month at a time, as
Susan Craig offered a preview of the upcoming meeting at Lawrence, Kansas
to be held in March 2006. The program will potentially include a panel
discussion with a focus on several models for digital imaging projects:
the University of Kansas’ art museum, architecture school, and
art history program have each pursued different courses in digitizing
visual resources. Another possible presentation might concern GIS (Geographic
Information Services) and its applications in architecture. In mid-March
of 2006, the Spencer Museum of Art will have an exhibition of Asian textiles;
Susan will contact the curator for a tour and perhaps a presentation.
Other possibilities for programming or tours are the Design-Build houses
built by K.U.’s architecture studio. Also discussed was the possibility
of changing the scheduling of the meeting—perhaps have meetings
all day Thursday and Friday and no Saturday tour or program?
The major project for the chapter is the update of the old directory,
Who’s Who in Central Plains (1997). Susan Bobo and new volunteers
Kay Logan-Peters and Mikael Kriz will mastermind the project. It
seems likely that the directory will continue in electronic format
A new title would give a more accurate idea of the contents: Resources
of the Central Plains, perhaps? Send your title suggestions to Susan
Bobo. The working group of Susan, Kay, and Mikael will create criteria
for the scope of the new directory/resource guide. Since the project
is more than a simple directory, it likely will be eligible for funding
Other issues discussed were an increase in dues and other ways to increase
chapter revenues. The chapter’s main expense currently is the travel
award for a chapter officer to attend ARLIS/NA. Increasing the amount
of the award would make it easier for someone to attend the national
M. J. moved that we raise annual dues to $15.00 for 2006; Susan Craig
seconded it. The motion was carried. Lifetime memberships remain $100.
It was also moved and carried that we include a line for donations on
the annual membership renewal. If members care to make a donation to
the chapter, they will receive an acknowledgment from the treasurer on
behalf of the chapter. Donors will be listed in the annual report. We
raised the possibility of a grant for travel to chapter meetings, but
agreed to discuss the issue at the next meeting.
The final issue discussed was a proposal made by Marianne Cavanaugh
(in absentia) and Clare Vasquez to offer duplicate books, journals and
auction catalogues to ARLIS/CP members as a tangible benefit of membership
in the chapter and potentially to encourage attendance at chapter meetings.
Interested member libraries would email lists of duplicate publications
to chapter members for their libraries and would undertake to bring the
materials that members selected from the list to the next meeting. This
proposal revived warm memories among several members of the old periodicals
exchange of years ago. Ideally, any library that has duplicate materials
and is able to dispose of them by giving them to other libraries should
send a list to the membership in advance of the Spring 2006 meeting.
It was noted that some institutions have policies that prohibit them
from disposing of library materials in this way. Mikael Kriz of St. Louis
University had an alternative suggestion for disposing of duplicate materials:
Better World Books (www.betterworldbooks.com), a for-profit company that
sells or recycles donated books and donates funds to literacy projects
and non-profit organizations.
The final piece of new business was a gift from the meeting attendees
(not from Chapter funds) to the chairs for local arrangements from the
Mountain West Chapter, Mari Russell and Eumie Imm-Stroukoff, for their
stellar contributions to a wonderful meeting. Susan Bobo presented them
with gift certificates from a local bookstore on behalf of the Central
The meeting was adjourned at 2:30.
Clare M. Vasquez, Secretary/Treasurer
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